Executive Coordination

• Provide comprehensive executive administrative support to the CEO, including calendar management and scheduling appointments. You need to maintain the CEO’s calendar, meetings, and follow-ups.

• Track open decisions, pending work, and deliverables.

• Manage communication on behalf of the Founder when required.

• Coordinate and plan events, meetings, and travel arrangements for the CEO and other executives as needed.

• Handle correspondence, including emails and phone calls, with professionalism and discretion.

• Maintain accurate records through data entry, filing, and documentation management using tools like Google Workspace and Microsoft Office.

• Prepare short daily briefs and summaries of ongoing matters.

Operational Bridge

• Serve as a point of contact for internal and external communications on behalf of the CEO.

• Act as the link between the Founder and teams (internal and external partners).

• Follow up on operations-related matters to ensure completion.

• Support project coordination efforts by tracking progress, deadlines, and deliverables.

• Coordinate with managers or team leads to relay updates, clarify instructions, or provide guidance.

• Handle progress reports from different departments and compile them into concise weekly updates.

This role is for one of our existing clients, and the successful candidate will work directly with the client’s team while collaborating with our agency to ensure smooth operations, adherence to standards, and proper documentation. The role involves acting as a primary point of contact for day-to-day responsibilities and requires a proactive, detail-oriented professional capable of managing multiple priorities independently.