We are seeking a highly organised Admin & Finance Coordinator to oversee the company's administrative operations and financial coordination. The ideal candidate will have experience managing budgets, coordinating business operations, and providing data-driven support to management. As a trusted partner to the leadership team, this role demands exceptional integrity, professionalism, and the ability to handle sensitive company and financial information with complete confidentiality.
Hiring Status
POOLING
Work Arrangement
Remote, Part-Time
experience level
Senior Level
Administration & Operations
Organise team schedules and shared company calendars.
Maintain and organise company documentation, contracts, SOPs, and digital records.
Ensure information is accurate, up-to-date, and easily accessible across the organisation.
Track internal projects and operational milestones, following up with teams to ensure deadlines are met.
Coordinate internal meetings, company events, and management activities.
Monitor operational tasks and help keep teams accountable for assigned responsibilities.
Finance & Business Support
Develop financial and operational dashboards that provide real-time visibility into company performance, cash flow, profitability, and business health.
Ensure dashboards and reports are regularly updated and provide clear insights for management discussions and strategic planning.
Process payroll, including salary payouts, reimbursements, allowances, deductions, and other payroll adjustments.
Prepare and issue invoices, quotations, and payment requests for clients and company events.
Follow up with clients regarding outstanding invoices and payment schedules.
Coordinate with the Operations team to ensure payments, billing, and financial obligations are completed on time.
Assist in preparing budgets, expense reports, cash flow summaries, and financial forecasts.
Monitor company expenses and recommend cost-effective budgeting solutions.
Support the development and improvement of internal financial processes and controls.
Help evaluate operational and financial initiatives by providing data-driven research, cost analyses, and practical and realistic recommendations.
Coordinate with external accountants to ensure accurate financial records and compliance.
Executive Support
Work closely with executives to support strategic planning and business decisions.
Prepare clear and concise reports, visual dashboards, and clear financial summaries to support data-driven decision making.
Conduct research and organise information for management meetings and planning sessions.
Identify opportunities to improve administrative and financial processes.
Handle confidential company, financial, employee, and client information with the highest level of integrity and professionalism.
Growth Opportunity
This role has the potential to grow into a key leadership position within the company. The successful candidate will have the opportunity to become a trusted business partner to the Founders, taking on greater ownership of financial strategy, business planning, operational improvements, and decision-making. As the company continues to grow, this role may evolve into a senior finance and operations leadership position, with the potential to develop into a CFO-level role.
Bachelor's degree in Business Administration, Accountancy, Finance, Management, or a related field.
3+ years of experience in administration, finance, operations, or business support.
Strong understanding of budgeting, bookkeeping, and financial reporting.
Experience with accounting software such as Zoho Books, Xero, or QuickBooks is required.
Advanced proficiency in Microsoft Excel/Google Sheets.
Comfortable using video conferencing tools (Teams, Zoom, Google Meet) to run client meetings
Experience using collaboration tools like Google Workspace, ClickUp and Slack.
Excellent organisational and project coordination skills.
Strong ability to transform raw data into clear visual dashboards, reports, and monitoring systems that help leadership make informed decisions.
Skilled in developing repeatable templates, workflows, and processes that reduce manual work and improve business efficiency.
Able to establish tracking systems for budgets, performance metrics, payments, and operational activities to provide ongoing visibility.
Strong analytical mindset with the ability to interpret financial and operational data.
Able to prioritise multiple responsibilities while maintaining accuracy and attention to detail.
Demonstrates the highest level of integrity, professionalism, and confidentiality when handling sensitive business and financial information.
Self-starter who proactively identifies issues and recommends practical solutions rather than simply reporting problems.
Experience working directly with international/foreign clients
Experience writing clear, concise project updates and status reports that translate technical progress into client-friendly language for non-technical stakeholders.
Experience leading and coordinating a creative team, with at least 5 direct reports, while driving accountability, positive collaboration, and project delivery.
Ability to maintain confidentiality and protect client information, project files, credentials, and internal company processes while working remotely.
Maintain secure working practices, including proper handling of passwords, access permissions, files, and sensitive client data.
Reliable high-speed internet connection suitable for video calls and collaboration tools.
Clear microphone and webcam for professional meetings with internal teams and international clients.
Professional, quiet, and distraction-free workspace suitable for client calls and team discussions.
Ability to maintain consistent working hours and availability for team collaboration when required.
Filipino & based in the Philippines and able to work during agreed time zones
Schedule: Monday to Friday
Shift: Monday - Friday 1 PM - 6 PM PHT
Type: Part-time, Independent Contractor, Remote
Success in This Role
Demonstrates unquestionable integrity, honesty, and professionalism in all aspects of work.
Proven ability to handle confidential company, financial, and personnel information with complete discretion.
High level of accountability and takes ownership of responsibilities.
Exercises sound judgment and maintains confidentiality in sensitive situations.
Strong ethical standards with the ability to build trust across all levels of the organization.
Contractor-based engagement with flexible work arrangements. Fully remote, work from anywhere
No screen capture, no micromanagement
Opportunity for Full-time position
Quarterly Workshops
Monthly Sports Day and team activities
Creative and collaborative work culture
Exposure to high-impact roles within a growing marketing team
Work with purpose-driven organisations across international markets.
Payout is once a month on the 15th.
Send your application to our form here. Our HR Partner will review submissions through our application form.
